Volunteers may not serve on more than one committee at a time. This is to ensure there are volunteer opportunities available for other CPCU Society members who wish to contribute.
PURPOSE AND RESPONSIBILITIES:
The Nominating Committee is responsible for nominating members to the Society’s Leadership Council, Chapter Governors, and Interest Group Governors.
The Nominating Committee will adopt procedures for vetting potential candidates and perform due diligence according to such procedures.
The Nominating Committee shall recommend to the Leadership Council or its designate a list of Leadership Council candidates, Leadership Council Officers (President Elect and Secretary/Treasurer) and chapter and interest group governors for consideration. If a designate, the designate shall recommend to the Leadership Council a slate of qualified contenders to fill each open seat that is either vacant or set to expire in the time frame established by the Leadership Council. The slate shall be approved by the affirmative vote of a majority of the Members present at a duly called meeting of the Members where a quorum is present. Upon approval of the Leadership Council slate, the Leadership Council shall present the slate to the professional members for election.
Elections of the members, officers and governors will be held prior to the Annual Meeting in accordance with procedures established by the Leadership Council.
DELIVERABLES:
- Nominates prospective Leadership Council members and officers, and chapter and interest group governors;
- Evaluates and assesses prospective Leadership Council members and officers to fill vacancies, ensuring the council has the right talent mix in terms of energy, skills, perspectives and diversity to address the needs of the organization. The evaluation and assessment will differ for different roles. The role of the President-elect requires the highest level of diligence, which includes in-person interviews;
- Engages leadership council, as well as chapter and interest group governors to identify successors for their roles;
- Interviews chapter governors to ensure they understand expectations, and makes recommendations to Managing Governors;
- Interviews and recommends prospective candidates for Interest Group Governors to the Leadership Council;
- Sets up the interview schedule for candidates;
- Provides tactful and professional feedback to prospective volunteers throughout the selection and appointment process, including suggestions for candidate development for future leadership roles;
- Understands the roles, responsibilities, and skills required to be a successful Leadership Council member or officer and chapter or interest group governor;
- Works with Leadership Council, staff and other appropriate committees to develop strategies to strengthen relationships with prospective leaders to help ensure a robust pipeline for the Nominating Committee to consider;
- Drafts and submits meeting minutes to Society staff within 10 business days of any meeting;
ACCOUNTABILITY:
- The Nominating Committee is accountable to the Leadership Council.
- Committee members meet either virtually or in-person as required. The committee may also conduct some of its business by e-mail;
- For succession planning, committee members are responsible for identifying qualified successors who are diverse and a good fit for the committee’s purpose and goals.
COMPOSITION:
The Nominating Committee shall consist of a maximum of nine members, including the chair and vice chair. Members of the Nominating Committee are ineligible to run for office of the Leadership Council for up to one year after leaving Nominating Committee. The Nominating Committee should be diverse.
A majority of the members of the Nominating Committee shall constitute a quorum for the transaction of business. A majority vote by committee members present and voting at a meeting at which a quorum is present shall be required for any action.
Members of the Committee are appointed by the Chair. Vacancies in the membership of the committee shall be filled by the chairperson in collaboration with staff liaison.
TERMS:
Committee members are appointed to a three‐year term. This maximum term length may be extended for a Committee member selected to serve as Chair. Exceptions to this policy can be made at the discretion of the Leadership Council. Consideration will be given to diversity of Nominating Committee, the interests of others seeking to serve on the Nominating Committee, and the willingness of a member to serve in a leadership role (i.e. Chair and Vice Chair).
The Nominating Committee Chair shall serve as Chair for a term of two years. The Vice Chair shall serve a one-year term with a one-time option to extend their term for an additional year for succession planning purposes. Exceptions to this policy can be made at the discretion Leadership Council.
A committee member may re-serve after being off for two years.
So that all terms do not expire at the same time, committee member term expiration dates should be staggered.
SELECTION PROCESS AND QUALIFICATIONS:
Nominating Committee members are identified through an open call for qualified volunteers. Selection is based on these qualifications.
- Must be a current, active member of the CPCU Society for at least 3 years.
- Two years of professional experience in the insurance industry preferred.
- Must have extensive CPCU Society service.
- Must have the ability to engage, deliberate, and support the consensus in a civil and objective manner.
- Successful members will be strategic, and have a high degree of emotional intelligence.
- Must have an understanding of the skills and attributes of successful candidates for Leadership Council members, Officers, Chapter Governors, and Interest Group Governors.
- Has the ability to work independently and virtually to complete deliverables as required by the Society.
- Ability to work independently and virtually to complete deliverables as required.
- Demonstrates honesty, sensitivity to and tolerance of differing views, a friendly, responsive and patient approach, community building skills, and a concern for the growth of the CPCU Society.
- Maintain respectful relationships with members, volunteers and staff.
- The work of the Nominating Committee is confidential. Each committee member must be able to maintain confidentiality on all discussions, interviews and any other work of the committee.
- Able to prioritize membership and organization over individual needs.